GET IN TOUCH
EXPLORE APPSPACE
Mobile booking app

Make office space bookings easy and fast with the Appspace mobile booking app

With our easy-to-use mobile booking app, employees can find and book their favorite desks, meeting rooms, lockers, and parking spots. Want to work near teammates? Need a desk on a specific floor? Done. Appspace makes it simple to book the perfect workspace ahead of time or on the fly, keeping your team efficient and productive.
Try it for yourself
Capterra reviews.
A woman using Appspace mobile booking app.
A woman using Appspace mobile booking app.

SEE IT IN ACTION

How does the Appspace mobile booking app work?

More than just a space reservation tool, the Appspace mobile booking app helps you manage your work environment, drive productivity, and spark ingenuity.
STEP

1

Reserve a desk from your mobile device beforehand or when you arrive

Book meeting rooms ahead of
time or when you get there.

Desk reservation software.
Desk reservation software.
STEP

2

Manage reservations and desk bookings via Microsoft Teams, Outlook, the Employee App, and more.
Workplace announcement screenshot.
Workplace announcement screenshot.
STEP

3

Check in via QR code using the Appspace mobile app, by starting a meeting, or connecting your PC to a docking station.
Mobile room booking details with QR code.
Mobile room booking details with QR code.
FOR EMPLOYEES

Make your workspace work for you

View floorplans and seating arrangements in a clear and accessible interface on the Appspace mobile booking app. It’s like having a map to productivity. Easily find the perfect spot to focus and get work done, whether it’s a quiet corner or a collaborative space.

Desk booking display.

Get flexible desk booking

Need a last-minute desk? No problem. Want to plan ahead and secure a spot? You got it. The Appspace mobile booking app makes it easy to switch between hot desking and desk hoteling on the fly for the flexibility your team needs.

Book space anytime, anywhere easily from your mobile app

As long as you’ve got access to email, the Appspace Employee App or Intranet, or Microsoft Teams, it’s a breeze to book desks, rooms, and other resources from anywhere.

The Appspace mobile booking app makes it simple to reserve your favorite desk or meeting room days in advance – or grab whatever’s available on arrival.
Man using meeting room booking software on his phone.

Mobile room booking & scheduling

Room booking icon.

Get your meeting room ready

Reserve the right space for every meeting with mobile booking app features that let you invite teammates, and make last-minute changes.
Desk booking icon.

Integrate with your favorite tools

Keep it simple and avoid app jumping by using familiar tools like Microsoft Outlook to find and book meeting spaces.

Meeting room booking icon.

Simplify collaboration

Interactive maps let you see when colleagues are in the office and where they’re working. Find a colleague or book a room in real-time.
Room reservation icon.

Make an impression

Hosting visitors? Be prepared by requesting special amenities like hardware or catering before important meetings and team-building events.

Booking notifications simplified — no app jumping required

With Appspace, you get a convenient user experience that doesn’t mean constant toggling among different apps. That’s because our mobile booking app integrates with many tools you already use. Within the mobile booking app, you’ll get notifications for desk bookings, room scheduling, and resource reservations via tools like Slack, Microsoft Teams, and Webex. Respond and confirm bookings all from the same place.
get a demo
FOR ADMINISTRATORS

Control the flow of productivity with ease

Edit Content
RESOURCE MANAGEMENT

Everything you need to manage your people and spaces

The Appspace mobile booking app gives you complete control over your workspace.
  • See who’s in and where meetings are happening
  • Touchless guest check-in, capacity limits, and room setup
  • Easy access to policies and procedures
  • Intuitive design – no training required
Mobile reservation software screenshots.
Edit Content
MAPS & FLOOR PLANS

Easily upload your office floor plan

Upload your office floor plan and create an interactive digital office map in minutes. It’s easy to see available resources and book through the mobile booking app. Appspace maps integrate with most IWMS providers, so you can:
  • Update points of interest (bathrooms, vending machines, etc.)
  • Add bookable resources beyond what’s available through your Outlook or Google calendar
  • Customize resource providers
  •  
Wayfinding map.
Edit Content
ANALYTICS & INSIGHTS

Data-driven workplace decisions

With the Appspace mobile booking app, you get on-demand analytics to help you optimize your office layout. See which resources are being booked, who booked them, the number of attendees, whether they checked in, and how long they were there, with:
  • Detailed reports
  • Utilization trends
  • Integrations with enterprise-grade BI systems
Reservation software data and analytics.
Edit Content
MOBILE BOOKING HARDWARE

Power up your system with the right hardware

Keep your teams aware of important events and information in common areas, meeting rooms, and reception. Appspace integrates with workplace displays, kiosks, and digital signage. Supported devices include:
  • Elo touchscreens for Kiosks
  • Webex Room Navigator for room panels
  • Qbic Desk Pucks for desk reservation
  • iPads for reception
Desk booking software alert.
ServiceNow logo.
THIRD-PARTY SERVICE INTEGRATIONS

Run your meeting right – from the start

Need to arrange lunch? Want some help setting up the room? Or clean-up after the meeting? Appspace’s mobile booking app integrates with ServiceNow for the things you need to help your meeting go smoothly, like catering and room configurations.
Metrikus logo.
WORKPLACE SENSORS

Smarten up your office with IoT devices

Understand how your office spaces are being used with real-time occupancy data. Maintain a healthy environment with air quality monitoring. Use smart docking stations to find the best spot to work. Appspace integrates with IoT devices and workplace sensors for a hybrid workplace that’s safe and optimized.
SUPPORTED HARDWARE

Appspace mobile desk booking app runs on a variety of hardware

Room panels, interactive kiosks, desk pucks – whatever hardware you’re using, Appspace probably supports it.

Room panels

Use the touchscreen to book or check the status of a room.
Meeting room display screen.

Desk pucks

See which workstations are available
or in use.
Desk booking puck.

Kiosks

Make space booking intuitive
and interactive.
Meeting room booking kiosk.
A CONNECTED EXPERIENCE

Mobile booking is just one part of the Appspace platform

Find out what Appspace can do for you.
GET IN TOUCH
Paramount+ logo.
“Appspace’s workplace reservation system is superior to our previous version, and we have just gotten started with finding creative ways to overlay content into the system. Appspace has set the bar high for our other technology providers.”
PARAMOUNT+
A man using office reservation software on his phone.

BLOG

The latest in space reservation

Welcome kiosk in office.
The Difference Between Hot Desking and Desk Hoteling
Easing your Team Back into the Office
Easing your Team Back into the Office
People working in the office.
The Office Then vs. Now – Creating a Hybrid Work Environment

FAQS

You’ve got questions, we’ve got answers

What is a mobile booking app?

A mobile booking app is software accessible via a mobile device that allows employees to book desks, rooms, and other in-office resources on the go. It’s ideal for a hybrid workforce where some people work in the office and some work elsewhere. Employees who want to come into the office for a specific amount of time can book space using the mobile booking app so they have a smooth transition from their remote location to the office. They can also easily see which coworkers will be in the office to collaborate and can host visitors.

What is desk hoteling?

Desk hoteling is a form of mobile desk booking that lets employees book seating arrangements before arriving at the office. This approach to space reservation is ideal for organizations that run hybrid work environments and have more employees than seats. Desk hoteling provides a way for the business to skip buying a desk for every employee while still enabling employees who want to come into the office to have desk and room options.

What does hot desking mean?

Hot desking is a more spontaneous approach to mobile desk booking where employees can book workstations on a first come, first served basis or ad-hoc. With hot desking, employees look for open desks or rooms to reserve once they arrive at the office. This option provides flexibility for employees who may want to vary where they work in the office or tailor their occupancy based on where other coworkers are sitting that day.

How does mobile booking software work?

A mobile booking app lets organizations create inventories of their resources like desk spaces, meeting rooms, huddle spaces, amenities, and more. It lets organizations upload details such as maps and floor plans so employees can reserve workspaces when it’s convenient. Mobile booking software is available wherever an employee can access the mobile booking app, so they can plan to occupy space in the office ahead of time or at the last minute. Employees can also reserve resources through integrated apps like Microsoft Teams and Outlook.

Can meeting rooms and desks be booked on a mobile phone?

Yes, the Appspace mobile booking app provides the option for employees to book desks, meeting rooms, or other spaces available – from the app itself on a mobile device or from Microsoft Teams and Outlook.

What are the pros of desk hoteling through a mobile booking app?

Desk hoteling via a mobile booking app allows hybrid employees to plan which days they’ll be at the office, where in the office they’ll be working, and who they’ll be working around. Mobile booking app software increases the convenience of desk hoteling as it lets employees book desks or meeting rooms anytime, anywhere.

Want to speak to an expert about the Appspace mobile booking app?

CONTACT US