Mobile booking app

Make office space bookings easy and fast with the Appspace mobile booking app

With our easy-to-use mobile booking app, employees can find and book their favorite desks, meeting rooms, lockers, and parking spots. Want to work near teammates? Need a desk on a specific floor? Done. Appspace makes it simple to book the perfect workspace ahead of time or on the fly, keeping your team efficient and productive.

SEE IT IN ACTION

How does the Appspace mobile booking app work?

More than just a space reservation tool, the Appspace mobile booking app helps you manage your work environment, drive productivity, and spark ingenuity.

STEP

1

Reserve a desk from your mobile device beforehand or when you arrive

Book meeting rooms ahead of time or when you get there.

STEP

2

Manage reservations and desk bookings via Microsoft Teams, Outlook, the Employee App, and more.

STEP

3

Check in via QR code using the Appspace mobile app, by starting a meeting, or connecting your PC to a docking station.

FOR EMPLOYEES

Make your workspace work for you

View floorplans and seating arrangements in a clear and accessible interface on the Appspace mobile booking app. It’s like having a map to productivity. Easily find the perfect spot to focus and get work done, whether it’s a quiet corner or a collaborative space.

Get flexible desk booking

Need a last-minute desk? No problem. Want to plan ahead and secure a spot? You got it. The Appspace mobile booking app makes it easy to switch between hot desking and desk hoteling on the fly for the flexibility your team needs.

Book space anytime, anywhere easily from your mobile app

As long as you’ve got access to email, the Appspace Employee App or Intranet, or Microsoft Teams, it’s a breeze to book desks, rooms, and other resources from anywhere.

The Appspace mobile booking app makes it simple to reserve your favorite desk or meeting room days in advance – or grab whatever’s available on arrival.

Mobile room booking & scheduling

Get your meeting room ready

Reserve the right space for every meeting with mobile booking app features that let you invite teammates, and make last-minute changes.

Integrate with your favorite tools

Keep it simple and avoid app jumping by using familiar tools like Microsoft Outlook to find and book meeting spaces.

Simplify collaboration

Interactive maps let you see when colleagues are in the office and where they’re working. Find a colleague or book a room in real-time.

Make an impression

Hosting visitors? Be prepared by requesting special amenities like hardware or catering before important meetings and team-building events.

Booking notifications simplified — no app jumping required

With Appspace, you get a convenient user experience that doesn’t mean constant toggling among different apps. That’s because our mobile booking app integrates with many tools you already use. Within the mobile booking app, you’ll get notifications for desk bookings, room scheduling, and resource reservations via tools like Slack, Microsoft Teams, and Webex. Respond and confirm bookings all from the same place.

FOR ADMINISTRATORS

Control the flow of productivity with ease

RESOURCE MANAGEMENT

Everything you need to manage your people and spaces

The Appspace mobile booking app gives you complete control over your workspace.

See who’s in and where meetings are happening
Touchless guest check-in, capacity limits, and room setup
Easy access to policies and procedures
Intuitive design – no training required

MAPS & FLOOR PLANS

Easily upload your office floor plan

Upload your office floor plan and create an interactive digital office map in minutes. It’s easy to see available resources and book through the mobile booking app. Appspace maps integrate with most IWMS providers, so you can:

Update points of interest (bathrooms, vending machines, etc.)
Add bookable resources beyond what’s available through your Outlook or Google calendar
Customize resource providers

ANALYTICS & INSIGHTS

Data-driven workplace decisions

With the Appspace mobile booking app, you get on-demand analytics to help you optimize your office layout. See which resources are being booked, who booked them, the number of attendees, whether they checked in, and how long they were there, with:

Detailed reports
Utilization trends
Integrations with enterprise-grade BI systems

MOBILE BOOKING HARDWARE

Power up your system with the right hardware

Keep your teams aware of important events and information in common areas, meeting rooms, and reception. Appspace integrates with workplace displays, kiosks, and digital signage. Supported devices include:

Elo touchscreens for Kiosks
Webex Room Navigator for room panels
Qbic Desk Pucks for desk reservation
iPads for reception

THIRD-PARTY SERVICE INTEGRATIONS

Run your meeting right – from the start

Need to arrange lunch? Want some help setting up the room? Or clean-up after the meeting? Appspace’s mobile booking app integrates with ServiceNow for the things you need to help your meeting go smoothly, like catering and room configurations.

WORKPLACE SENSORS

Smarten up your office with IoT devices

Understand how your office spaces are being used with real-time occupancy data. Maintain a healthy environment with air quality monitoring. Use smart docking stations to find the best spot to work. Appspace integrates with IoT devices and workplace sensors for a hybrid workplace that’s safe and optimized.

SUPPORTED HARDWARE

Appspace mobile desk booking app runs on a variety of hardware

Room panels, interactive kiosks, desk pucks – whatever hardware you’re using, Appspace probably supports it.

Room panels

Use the touchscreen to book or check the status of a room.

Desk pucks

See which workstations are available
or in use.

Kiosks

Make space booking intuitive
and interactive.

A CONNECTED EXPERIENCE

Mobile booking is just one part of the Appspace platform

Find out what Appspace can do for you.

“Appspace’s workplace reservation system is superior to our previous version, and we have just gotten started with finding creative ways to overlay content into the system. Appspace has set the bar high for our other technology providers.”

PARAMOUNT+