THE CUSTOMER

How a public utilities company scaled its workplace technology strategy

Industry

Public sector

Company size

501 – 5,000

Solutions

Digital signage
Space reservation
Intranet
Content creation & publishing
Microsoft integration

THE CHALLENGE

Finding a single platform to support a growing workplace

What started as a digital signage pilot with Appspace soon revealed broader opportunities. As the public utilities company prepared to open a new headquarters, leadership recognized the need for a scalable workplace technology strategy that could grow alongside the organization.

At the time of their first renewal, the company sought a more efficient way to manage space reservations so employees could easily find and book meeting rooms. A few years later, as workplace needs continued to evolve, they began exploring options for a modern intranet. Rather than introducing another standalone system, they chose to expand their use of the platform they already trusted.

THE SOLUTION

One platform supporting multiple workplace needs

Over the years, the company’s use of Appspace expanded in a way that made sense for their growth. They started with digital signage for clear and effective communication across their offices.

Then, with Appspace’s deep integration with Microsoft 365, it was easy to introduce space reservation capabilities, making it easier for employees to book rooms and desks.

And when they realized they needed a modern intranet, our customer worked closely with the Appspace team. We helped them migrate from their outdated, on-premise SharePoint to a modern, cloud-based intranet solution without disruption.

THE RESULTS

A lasting partnership and a workplace that runs on one system

Appspace evolved from a single-use tool into a core component of this customer’s workplace operations.What began as a signage pilot turned into a full suite of solutions supporting communication, space management, and employee engagement.

This long-term partnership has led to steady growth for the company, not just in ARR but in the depth of solutions provided. They now rely on Appspace for nearly all of their major workplace needs, proving the impact of a strong, adaptable, and customer-focused workplace experience platform.