VISITOR MANAGEMENT

Welcome visitors and manage the flow
of your workplace

Going to the office should be a welcoming and frictionless experience for all. From pre-registration to check-in to printing visitor badges, Appspace Visitor Management makes the process an easy one. It runs on multiple devices and integrates with the apps and tools you already use, like Google calendar and Microsoft Outlook.

SEE IT IN ACTION

How does Visitor Management work?

How does
Visitor Management work?

See Appspace Visitor Management in action.
Speed up check-in

From QR codes for touchless check-in to
pre-registration, simplify the whole process.
Supercharge security

Track and manage who’s coming and going for
a secure workplace.
Make the right first impression

With a sleek system and interactive kiosks, every visitor will feel like a VIP.
FOR VISITORS

Make their visit all joy
and no hassle

Make their visit
all joy
and no hassle

A personal experience Keep the human connection

Faster and easier shouldn’t mean cold and impersonal. With Appspace Visitor Management, hosts get instant notifications, so they can greet visitors in person and set the right tone from the start.

Easy registration: Smooth sailing from start to finish

Speed up check-in for clients, vendors, and VIPs. Before they even set foot in your office, they can quickly fill out a form to capture photos, privacy agreements, and anything else you need for a swift and secure check-in process.

Visitor kiosk: Goodbye long lines, hello efficiency

We've all been there: the front desk bottleneck. But with self-service, touchscreen kiosks, guests and visitors can breeze through the check-in process – and even opt for mobile check-in by scanning a handy QR code.

Badge printing: Welcome visitors with style

Easily create and print professional visitor badges and keep your workplace secure with QR codes to keep track of who’s coming and going.

Simple checkpoints: Control access for a safer workplace

Safety first, right? From health forms to NDAs, track visitors and guests with checkpoints that ensure everyone's wellbeing.

FOR HOSTS

Make hosting look effortless

Make hosting
look effortless

AUTOMATIC UPDATES
No more guessing – keep hosts updated

Stay well-informed every step of the way. With Appspace, hosts get timely and relevant notifications throughout the process, starting from pre-registration all the way to their visitor’s arrival.

CHOOSE YOUR CHANNEL
Notifications where you want them

We get that different hosts have different communication preferences. Whether you prefer email, Microsoft Teams, Slack, or Webex, select the channel that works best for you, and get real-time updates.

FOR HOSTS

Make hosting
look effortless

No more guessing – keep hosts updated
Stay well-informed every step of the way. With Appspace, hosts get timely and relevant notifications throughout the process, starting from pre-registration all the way to their visitor’s arrival.
Notifications where you want them
We get that different hosts have different communication preferences. Whether you prefer email, Teams, Slack, Webex, or select the channel that works best for you, and get real-time updates.
FOR ADMINISTRATORS

Admins, we’ve got
your back

APP INTEGRATIONS
Sync up to save time

Juggle apps and disrupt your workflow? Never. Sync up with the tools you already rely on, including Microsoft Outlook and Teams, and popular calendar providers like Google.

ADMINISTRATOR TOOLS
Keep your workplace safe
and compliant for all

Facilitators, listen up. With the Visitor Management dashboard in the Appspace console (or via the Employee App), you can view and manage visitors like a pro, whether it's for the day, week, or beyond.

ACTIONABLE ANALYTICS
Make better data-driven decisions

With valuable insights on visitor patterns, behavior, and preferences, you can identify security risks and bottlenecks in your check-in process for a safer, more efficient experience.

A CONNECTED PLATFORM
Manage your whole workplace

Because Visitor Management is part of the Appspace platform, it integrates with our other solutions. Imagine being able to welcome guests on digital signage or provide them wayfinding to go right to their meeting room.

FOR ADMINISTRATORS

Admins, we've got
your back

Sync up to save time

Juggle apps and disrupt your workflow? Never. Sync up with the tools you already rely on, including Microsoft Outlook and Teams, and popular calendar providers like Google.

Keep your workplace safe and compliant for all

Facilitators, listen up. With the Visitor Management dashboard in the Appspace console (or via the Employee App), you can view and manage visitors like a pro, whether it's for the day, week, or beyond.

Make better data-driven decisions

With valuable insights on visitor patterns, behavior, and preferences, you can identify security risks and bottlenecks in your check-in process for a safer, more efficient experience.

Manage your whole workplace

Because Visitor Management is part of the Appspace platform, it integrates with our other solutions. Imagine being able to welcome guests on digital signage or provide them wayfinding to go right to their meeting room.

INTEGRATIONS

Even more ways to manage your workplace

Guest Wi-Fi

Bring the hospitality factor with secure network access.

Badge scanning

Speed up check-in and capture data.

Access Management Integration (AMI)

Make sure everyone on site is authorized to be there.

Custom content cards

Personalize your
visitors’ experience.

Sensors

Automatically initiate the check-in process.

Virtual assistants

Cut wait times with quick, automated help.

Watchlists

Screen visitors to keep danger out. 

Thermo-scanning

Catch potential health
risks fast.

FAQS

Questions?

We’ve got answers

What is Appspace Visitor Management?

It’s a comprehensive solution that empowers organizations to effortlessly manage and track visitors entering their premises.

How does Appspace Visitor Management work?

It’s software that streamlines visitor check-ins. Visitors can pre-register or check in on-site, while hosts receive real-time notifications and sleek visitor badges.

What are the key features?

From visitor pre-registration and self-service kiosks to, host notifications, visitor tracking, compliance and security measures, and reporting capabilities, Appspace Visitor Management provides everything organizations need to manage the flow of their workplace.

Can Appspace Visitor Management integrate with other systems?

Yes! It integrates with various apps and tools, including Microsoft Outlook and Teams, as well as calendar providers like Google.

Can it be customized?

You bet! Appspace Visitor Management is highly customizable. Organizations can tailor the check-in process and branding to match their specific requirements and create an on-brand visitor experience.

Can Appspace Visitor Management be rolled out in a multi-location deployment?

Yes, Appspace Visitor Management supports multi-location deployments, so it’s great for organizations with multiple offices or facilities. Get ready for centralized management and reporting across the board.

How does visitor management help with security?

Appspace improves workplace security by providing real-time visitor tracking and data capture.

Can Appspace help with compliance requirements?

Absolutely! Appspace Visitor Management offers features that help with compliance requirements, including visitor data privacy controls, visitor data retention policies, and customizable visitor agreements and waivers.

Can Appspace Visitor Management generate reports?

Yes, Appspace Visitor Management includes robust reporting capabilities. It can generate reports on check-in and check-out times, visitor patterns, compliance metrics, and more, giving you the insights you need to manage your workplace.

How easy is it to use Appspace Visitor Management?

Appspace Visitor Management is designed with a user-friendly interface. Its intuitive web-based platform and mobile app make it easy for visitors and hosts to navigate and use the system with ease.

Want to speak to an expert?