Desk booking software

Book the right desk in a few clicks with Appspace desk booking software

No one wants a last-minute desk scramble. Appspace desk booking software lets your team book their favorite spot ahead of time or find an open desk near colleagues when they get to the office. It’s simple, intuitive, and designed to save time. Your team can focus on tackling those projects instead of hunting for a place to work.

SEE IT IN ACTION

How does Appspace desk booking software work?

Reserving a desk should be easy – and with Appspace, it is. Quickly find and book an ideal workspace with these steps:

STEP

1

Reserve resources ahead of time or when you get there.

Book meeting rooms ahead of time or when you get there.

STEP

2

Manage desk reservations via Microsoft Teams, Outlook, the
Employee App, and more.

STEP

3

Check in via QR code, by starting a meeting, or connecting your PC to a docking station.

FOR EMPLOYEES

Productivity on your terms

With the Appspace interactive map, employees have the freedom to find the resources they need and book them – no training required. It’s simple to pinpoint the location of team members and reserve a spot close by, or book a desk in a quiet area when maximum focus is required.

Plan ahead (or don’t)

Plan ahead? Great! Prefer to wing it? That’s ok too. Appspace desk booking software is flexible enough to handle desk hoteling (reservations) and hot desking (first-come, first-served). Whatever works best for your team, we’ve got you covered.

Book desks remotely, on your schedule

Experience the freedom of mobility by booking desks from anywhere. Use our Employee App, the handy Appspace app for Microsoft Teams, the Outlook add-in, or other integrations to reserve your spot, hassle-free

Desk booking & reservations

Book the right desk

Reserve the perfect desk each day – in advance or on arrival at the office. Don’t like the spot you picked? Find a new one on the interactive map and book in a few clicks.

Integrate with familiar tools

Find and book desks, meeting rooms, lockers, and even parking spaces from familiar tools like Microsoft Outlook and Teams.

Assemble your team

The Appspace interactive map makes it easy to find colleagues in the office and book a collaboration room. Once booked, invite the team.

Get special amenities

Make sure important meetings or team-building run smoothly. Request special reservation services like room setup, catering, or hardware.

Simple desk booking notifications

Appspace desk booking software integrates with the tools your team already uses.

If you’re working in Microsoft Teams and receive a desk booking notification, you’ll get the message in Teams and can easily respond to that notification – no app juggling required.

Appspace integrates with other popular productivity and communication tools such as Slack and Webex – allowing you to seamlessly respond to notifications for room scheduling, desk bookings, and more with zero interruptions.

FOR ADMINISTRATORS

Empower your staff and easily manage your spaces

RESOURCE MANAGEMENT

Everything you need to manage your people and spaces

The Appspace mobile booking app gives you complete control over your workspace.

See who’s in and where meetings are happening
Touchless guest check-in, capacity limits, and room setup
Easy access to policies and procedures
Intuitive design – no training required

MAPS & FLOOR PLANS

Easily upload your office floor plan

Upload your office floor plan and create an interactive digital office map in minutes. It’s easy to see available resources and book through the mobile booking app. Appspace maps integrate with most IWMS providers, so you can:

Update points of interest (bathrooms, vending machines, etc.)
Add bookable resources beyond what’s available through your Outlook or Google calendar
Customize resource providers

ANALYTICS & INSIGHTS

Data-driven workplace decisions

With the Appspace mobile booking app, you get on-demand analytics to help you optimize your office layout. See which resources are being booked, who booked them, the number of attendees, whether they checked in, and how long they were there, with:

Detailed reports
Utilization trends
Integrations with enterprise-grade BI systems

MOBILE BOOKING HARDWARE

Power up your system with the right hardware

Keep your teams aware of important events and information in common areas, meeting rooms, and reception. Appspace integrates with workplace displays, kiosks, and digital signage. Supported devices include:

Elo touchscreens for Kiosks
Webex Room Navigator for room panels
Qbic Desk Pucks for desk reservation
iPads for reception

THIRD-PARTY SERVICE INTEGRATIONS

Run your meeting right – from the start

Need to arrange lunch? Want some help setting up the room? Or clean-up after the meeting? Appspace integrates with ServiceNow for the things you need to help your meeting go smoothly, like catering and room configurations.

WORKPLACE SENSORS

Smarten up your office with IoT devices

Understand how your office spaces are being used with real-time occupancy data. Maintain a healthy environment with air quality monitoring. Use smart docking stations to find the best spot to work. Appspace integrates with IoT devices and workplace sensors for a hybrid workplace that’s safe and optimized.

SUPPORTED HARDWARE

Appspace desk booking is compatible with a wide range of hardware

Room panels, interactive kiosks, desk pucks – whatever hardware you’re using, Appspace probably supports it.

Room panels

Use the touchscreen to book or check the status of a room.

Desk pucks

See which workstations are available
or in use.

Kiosks

Make space booking intuitive
and interactive.

A CONNECTED EXPERIENCE

Desk booking software is just one part of the Appspace platform

Find out what Appspace can do for you.

“Appspace’s workplace reservation system is superior to our previous version, and we have just gotten started with finding creative ways to overlay content into the system. Appspace has set the bar high for our other technology providers.”

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Desk booking software

Book the right desk in a few clicks with Appspace desk booking software

How does Appspace desk booking software work?

1

2

3

Productivity on your terms

Plan ahead (or don’t)

Book desks remotely, on your schedule

Desk booking & reservations

Book the right desk

Integrate with familiar tools

Assemble your team

Get special amenities

Appspace desk booking software integrates with the tools your team already uses.

Empower your staff and easily manage your spaces

Everything you need to manage your people and spaces

Easily upload your office floor plan

Data-driven workplace decisions

Power up your system with the right hardware

THIRD-PARTY SERVICE INTEGRATIONS

Run your meeting right – from the start

WORKPLACE SENSORS

Smarten up your office with IoT devices

Appspace desk booking is compatible with a wide range of hardware

Room panels

Desk pucks

Kiosks

Desk booking software is just one part of the Appspace platform

The latest in space reservation

You’ve got questions, we’ve got answers

Want to learn more about Appspace’s desk booking software?

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