Desk booking software

Book the right desk in a few clicks with Appspace desk booking software

No one wants a last-minute desk scramble. Appspace desk booking software lets your team book their favorite spot ahead of time or find an open desk near colleagues when they get to the office. It’s simple, intuitive, and designed to save time. Your team can focus on tackling those projects instead of hunting for a place to work.

Capterra reviews.
Room Booking Software - Appspace
Room Booking Software - Appspace

SEE IT IN ACTION

How does Appspace desk booking software work?

Reserving a desk should be easy – and with Appspace, it is. Quickly find and book an ideal workspace with these steps:
STEP

1

Reserve resources ahead of time or when you get there.

Book meeting rooms ahead of
time or when you get there.

Desk reservation software.
Desk reservation software.
STEP

2

Manage desk reservations via Microsoft Teams, Outlook, the
Employee App, and more.

STEP

3

Check in via QR code, by starting a meeting, or connecting your PC to a docking station.
Mobile Booking - QR code.
Mobile Booking - QR code.
FOR EMPLOYEES

Productivity on your terms

With the Appspace interactive map, employees have the freedom to find the resources they need and book them – no training required. It’s simple to pinpoint the location of team members and reserve a spot close by, or book a desk in a quiet area when maximum focus is required.
Desk booking display.

Plan ahead (or don’t)

Plan ahead? Great! Prefer to wing it? That’s ok too. Appspace desk booking software is flexible enough to handle desk hoteling (reservations) and hot desking (first-come, first-served). Whatever works best for your team, we’ve got you covered.

Book desks remotely, on your schedule

Experience the freedom of mobility by booking desks from anywhere. Use our Employee App, the handy Appspace app for Microsoft Teams, the Outlook add-in, or other integrations to reserve your spot, hassle-free
Man using meeting room booking software on his phone.

Desk booking & reservations

Book the right desk

Reserve the perfect desk each day – in advance or on arrival at the office. Don’t like the spot you picked? Find a new one on the interactive map and book in a few clicks.

Integrate with familiar tools

Find and book desks, meeting rooms, lockers, and even parking spaces from familiar tools like Microsoft Outlook and Teams.

Assemble your team

The Appspace interactive map makes it easy to find colleagues in the office and book a collaboration room. Once booked, invite the team.

Get special amenities

Make sure important meetings or team-building run smoothly. Request special reservation services like room setup, catering, or hardware.

Simple desk booking notifications

Appspace desk booking software integrates with the tools your team already uses.

If you’re working in Microsoft Teams and receive a desk booking notification, you’ll get the message in Teams and can easily respond to that notification – no app juggling required.
Appspace integrates with other popular productivity and communication tools such as Slack and Webex – allowing you to seamlessly respond to notifications for room scheduling, desk bookings, and more with zero interruptions.
FOR ADMINISTRATORS

Empower your staff and easily manage your spaces

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RESOURCE MANAGEMENT

Everything you need to manage your people and spaces

The Appspace mobile booking app gives you complete control over your workspace.
  • See who’s in and where meetings are happening
  • Touchless guest check-in, capacity limits, and room setup
  • Easy access to policies and procedures
  • Intuitive design – no training required
Manage people and spaces - Appspace Resource Management
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MAPS & FLOOR PLANS

Easily upload your office floor plan

Upload your office floor plan and create an interactive digital office map in minutes. It’s easy to see available resources and book through the mobile booking app. Appspace maps integrate with most IWMS providers, so you can:
  • Update points of interest (bathrooms, vending machines, etc.)
  • Add bookable resources beyond what’s available through your Outlook or Google calendar
  • Customize resource providers
  •  
Space Reservation - Map in app
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ANALYTICS & INSIGHTS

Data-driven workplace decisions

With the Appspace mobile booking app, you get on-demand analytics to help you optimize your office layout. See which resources are being booked, who booked them, the number of attendees, whether they checked in, and how long they were there, with:
  • Detailed reports
  • Utilization trends
  • Integrations with enterprise-grade BI systems
Analytics - Reservations
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MOBILE BOOKING HARDWARE

Power up your system with the right hardware

Keep your teams aware of important events and information in common areas, meeting rooms, and reception. Appspace integrates with workplace displays, kiosks, and digital signage. Supported devices include:
  • Elo touchscreens for Kiosks
  • Webex Room Navigator for room panels
  • Qbic Desk Pucks for desk reservation
  • iPads for reception
Hardware integrations - Appspace
ServiceNow logo.
THIRD-PARTY SERVICE INTEGRATIONS

Run your meeting right – from the start

Need to arrange lunch? Want some help setting up the room? Or clean-up after the meeting? Appspace integrates with ServiceNow for the things you need to help your meeting go smoothly, like catering and room configurations.
Metrikus logo.
WORKPLACE SENSORS

Smarten up your office with IoT devices

Understand how your office spaces are being used with real-time occupancy data. Maintain a healthy environment with air quality monitoring. Use smart docking stations to find the best spot to work. Appspace integrates with IoT devices and workplace sensors for a hybrid workplace that’s safe and optimized.
SUPPORTED HARDWARE

Appspace desk booking is compatible with a wide range of hardware

Room panels, interactive kiosks, desk pucks – whatever hardware you’re using, Appspace probably supports it.

Room panels

Use the touchscreen to book or check the status of a room.
Meeting room display screen.

Desk pucks

See which workstations are available
or in use.
Desk booking puck.

Kiosks

Make space booking intuitive
and interactive.
Meeting room booking kiosk.
A CONNECTED EXPERIENCE

Desk booking software is just one part of the Appspace platform

Find out what Appspace can do for you.
Paramount+ logo.
“Appspace’s workplace reservation system is superior to our previous version, and we have just gotten started with finding creative ways to overlay content into the system. Appspace has set the bar high for our other technology providers.”
PARAMOUNT+
A man using office reservation software on his phone.

FAQS

You’ve got questions, we’ve got answers

What is desk booking software?

Desk booking software uses an interactive, digital map that allows employees to find and reserve available desks in an office. Some desk booking software allows desks to be booked up to days in advance while others will distribute desks to employees on a first come, first served basis. Employees can also see where their colleagues are sitting and — depending on their permissions — book meeting rooms for group tasks as well as other office resources.

What is desk hoteling?

Desk hoteling allows employees to reserve desks before coming into work. Smaller offices with more employees than seats benefit from desk hoteling by maximizing their in-office space while still providing flexibility for those who want to work at home or elsewhere. It offers a smooth in-office experience for those employees who choose to come in – guaranteeing they’ll have a workstation without managers having to buy desks for every employee.

What does hot desking mean?

Hot desking allows employees to book desks and other types of workstations on a first come, first served basis. This approach to space reservation is more flexible than desk hoteling in that employees use desk booking systems to reserve space on the fly. Hot desking is a great option for organizations with employees who like to vary their workstations, come to the office on different days, or generally prefer more booking flexibility.

How does meeting room booking software work?

With desk booking software, you upload information about reservable workspaces, including desks, meeting rooms, and other stations. The software shows the real locations of these stations to users through digital floor plans so employees can book the resources through a desk booking app or integrated apps such as Microsoft Teams and Outlook.

Can meeting rooms and desks be booked on a mobile phone?

Yes. Appspace’s desk booking software enables employees to locate workstations – including desks, meeting rooms, and other resources – and reserve them on a mobile device in advance or in an ad-hoc context.

Want to learn more about Appspace’s desk booking software?