Appspace named “best for enterprise workplace experience” on G2

Desk booking is easy. Delivering a smooth and connected workplace experience across hybrid, in-office, and frontline teams? Not so much. In G2’s recent roundup of the best desk booking software for 2026, reviewers recognized Appspace as “Best for Enterprise Workplace Experience,” highlighting how the platform brings booking, workplace communications, and digital experiences together in one place.

This recognition reflects what our customers tell us every day: workplace experiences improve when the tools employees rely on are connected, intuitive, and designed to support how teams actually work — whether they’re hybrid, in-office, or on the frontline.

Read the full article on G2: 6 Best Desk Booking Software for 2026: My Honest Take

Why workplace experience matters more than booking alone

For many organizations, desk booking is the first step toward making hybrid work more manageable. But once teams start coordinating in-office days across departments, locations, and time zones, the challenge quickly becomes bigger than reservations.

Workplace leaders are often trying to solve a mix of problems at the same time:

• Employees want flexibility, but still need structure for in-person collaboration
• Office space needs to be easy to use, even when attendance changes week to week
• Frontline and distributed teams need access to the same updates as corporate teams
• Visitors and employees expect a smooth, professional arrival experience
• Leaders need better data to understand what space is actually being used

In practice, employees don’t experience these as separate systems. They experience them as “the workplace.” When tools are disconnected, even simple tasks – like finding a seat near teammates, knowing what’s happening, checking in, welcoming a guest – can become harder than they should be.

What reviewers say sets Appspace apart

In the roundup, reviewers consistently point to Appspace’s ability to combine essential workplace functions into one system – bringing together desk and room booking, workplace communications, and digital employee experiences.

Across customer reviews, teams highlight how Appspace supports a smoother, more productive workplace experience through:

• Simple, reliable desk and room reservations that reduce scheduling friction
• Support for hybrid coordination and planning in-office collaboration
• A modern intranet experience that helps keep employees informed and aligned
• Visitor management and employee check-in for a more seamless arrival experience
• Analytics and reporting that help teams understand space usage and make smarter decision
  

To make those themes more concrete, here’s what each of these areas often looks like in day-to-day operations.

Simple, reliable desk and room reservations

When desk and room booking works well, it fades into the background. Employees can quickly reserve the spaces they need, make changes without friction, and feel confident that what they booked will be available when they arrive.

Reviewers often highlight reliability here because workplace scheduling issues tend to create ripple effects. If someone can’t find a seat, a meeting gets delayed. If a room is double-booked or unclear, teams lose time. Reducing those small moments of friction is one of the fastest ways to improve the overall workplace experience.

Support for hybrid coordination and in-office days

Hybrid work requires more than the ability to reserve a desk – it requires coordination. 

Many teams want to be in the office together on the same days, and employees often need a clear plan for where they’ll sit, who will be there, and what spaces are available.

Reviewers point to Appspace as supporting this kind of hybrid planning, helping teams make office time more intentional and collaborative rather than ad hoc.

A modern intranet experience that keeps teams informed

In-office coordination is only one part of the experience. Employees also need information: updates, resources, announcements, and content that helps them stay aligned with what’s happening across the organization.

Reviewers mention Appspace’s intranet experience as a way to centralize communications and reduce the “Where do I find this?” problem that can happen when updates live across too many channels. For distributed and frontline teams, access to consistent information can be especially important.

Visitor management and employee check-in

Workplace experience includes the first few minutes of arriving on site – whether you’re an employee coming in for the day or a visitor arriving for a meeting.

A smooth check-in process helps organizations create a professional impression while also supporting operational needs like awareness, safety, and coordination.

Reviewers frequently reference visitor management and employee check-in as a meaningful part of the overall experience, not just a nice-to-have.

Analytics and reporting for smarter space decisions

Most organizations don’t want to guess how space is being used. They want visibility into patterns: which areas are busy, which rooms are underused, and how attendance shifts over time.

Reviewers highlight analytics and reporting as a way to better understand workplace usage and make decisions based on actual behavior. For facilities and workplace teams, that can support everything from day-to-day adjustments to longer-term planning.

A standout feature: Automatic grouping

One capability frequently mentioned in reviews is automatic grouping, cited by 45.2% of reviewers.

Automatic grouping assigns adjacent seats to teammates, helping teams coordinate in-person collaboration without the manual work of figuring out where everyone should sit. Reviewers note that it makes it easier to plan office days that feel intentional, especially for hybrid teams trying to balance flexibility with connection.

It’s a small workflow improvement that can make a noticeable difference: less time coordinating logistics, and more time working together.

Common workplace friction this helps reduce

Across hybrid and in-office environments, the same pain points tend to show up again and again – especially at scale. 

Reviewers’ feedback points to Appspace as helping reduce issues like:

• Employees arriving onsite and realizing they can’t sit near their teammates
• Teams spending time coordinating seating in chat threads or spreadsheets
• Meeting rooms being booked but not actually used
• Confusion about where to go, what’s available, or how to check in
• Workplace teams lacking clear data to guide space planning

The goal is to reduce the amount of effort required to navigate the workplace in the first place.

What enterprise teams are looking for in desk booking software in 2026

G2’s roundup reflects a broader shift in how organizations evaluate desk booking tools. Features still matter, but adoption and experience matter just as much, especially for enterprise environments.

Some of the most common criteria enterprise teams weigh include:

• Ease of use for employees (low training, high adoption)
• Reliability across multiple locations and use cases
• Support for both desks and rooms, not just one or the other
• Workplace communications and employee experience as part of the workflow
• Visitor and arrival experience, especially for customer-facing offices
• Analytics that support real decisions, not just dashboards
• Consistency across hybrid, in-office, and frontline teams 

The workplace experience is only as strong as its weakest link. When systems are fragmented, the employee experience feels fragmented too.

Workplace tools work better when they work together

A broader takeaway from the roundup is that workplace experience improves when tools don’t operate in isolation. When booking, communication, and employee experience systems work together, employees spend less time navigating logistics and more time focused on the work that matters.

For organizations managing multiple locations, team types, and work styles, that consistency can be the difference between a workplace that feels disjointed and one that runs smoothly.

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