Connected booking. Simple setup. Built for hybrid work.

Q: What is desk hoteling in the workplace?

Desk hoteling allows employees to reserve desks or workstations in advance, before arriving at the office. It’s ideal for hybrid or activity‑based workplaces where space is shared among teams. Appspace Reservation supports flexible scheduling so employees can plan their day and always have a place to work.

Q: What does hot desking mean?

Hot desking is a flexible seating model where employees choose available desks on a first‑come, first‑served basis. With Appspace Reservation, workers and visitors can view open seats, check in on arrival, and enjoy a consistent experience across all office locations.

Q: How does space reservation software work?

Reservation software like Appspace Reservation creates an inventory of all bookable workplace resources – desks, rooms, parking spaces, and more. It connects these resources to digital floorplans and integrates with apps like Microsoft Teams, Outlook, Slack, and Google Workspace so employees can search, book, and manage reservations easily from any device.

Q: Can I book meeting rooms or desks from my mobile phone?

Yes. Appspace Reservation makes space booking mobile‑friendly. Employees can find and reserve rooms, desks, and collaboration spaces directly from the Appspace app or through connected tools like Outlook, Microsoft Teams, or Google Calendar – perfect for people on the go.

Space reservation built for hybrid teams – from quick hot-desk grabs to enterprise-wide workspace analytics.

WHY APPSPACE?

Manage all your spaces on the same platform

Reserve anything
in seconds

Book desks, rooms, and resources – from a room panel, desk puck, mobile app, or desktop.

AI insights that
drive smarter bookings

Ask a question, get an instant answer. Make decisions based on how your space
is being used.

Integrates with
everything you use

Sync with Microsoft Teams, Outlook, Google Workspace, IoT sensors, and room panels for a connected reservation experience.

FLEXIBLE BOOKING

Book the spaces you need, however you work

Grab a desk or plan ahead

Ad-hoc hot desking and structured hoteling – both supported and connected to the same real-time availability.

Book from wherever the workday starts

Reserve a room or workspace from Microsoft Teams, Outlook, the mobile app, or on‑site kiosk.

Just tell it what you need

Describe the space – team size, focus or collab, location preference – and the AI assistant finds and books the right spot.

Every space, every service – managed from one place

Manage it all from one dashboard

Capacity limits, permissions, service requests, and safety policies – all in one place, no spreadsheet required.

Trigger service requests automatically

Connect with ServiceNow to handle catering, tech setup, and post-meeting cleanup without anyone lifting a finger.

Set fair booking rules once

Limit how far ahead, how long, and how often spaces can be booked – keeping availability fair and double-bookings a thing of the past.

ANALYTICS & INSIGHTS

Understand your workplace with real-time data

Ask the Insights Assistant

Any workplace question, plain language, instant answer. No digging through dashboards.

Make smarter space planning decisions

See how people use your spaces – from peak times and popular resources to collab trends – so you can optimize layouts and cut wasted space.

Connect to your BI tools

Connect Appspace data with systems like Power BI for deep workplace intelligence.

CONNECTED HARDWARE

Extend your booking experience to every device

Integrations

Works with tools your teams already use

Enterprise security and compliance
your IT team will approve

Enterprise security and compliance your IT team will approve

SOC 2 Type II · ISO 27001 · GDPR · SSO / SAML · Role‑based access controls

FAQS

Frequently asked questions about
space reservation software

Frequently asked questions about space reservation software

What is space or room reservation software?

Space or room reservation software helps employees book workspaces, meeting rooms, and desks from anywhere. With Appspace Reservation, teams can see real‑time availability, locate colleagues, and reserve the spaces that best fit their workday – whether they’re in the office a few times a week or every day.

What is desk hoteling in the workplace?

What does hot desking mean?

How does space reservation software work?

Can I book meeting rooms or desks from my mobile phone?

See what the right space reservation software could do for your team

Book a personalized demo and we’ll show you how Appspace connects every employee – from head office to the frontline.

By need

By team

By industry