Appspace for Zoom Rooms: Turn every meeting room screen into a comms channel
Every part of your office environment is essential to hybrid collaboration – right down to the screens in your meeting rooms. But what happens when they’re not being used for a call or presentation? They become expensive black rectangles on the wall.
With teams more fragmented and distributed than ever, every communication channel counts. Those blank screens are missed opportunities to connect with your employees, reinforce company culture, and keep everyone in the know.
That’s why we’re excited to launch Appspace’s new native integration with Zoom Rooms. You can quickly and easily turn your underused meeting room displays into dynamic digital signage. It puts your messages in front of more employees, faster than ever before.
What is Appspace for Zoom Rooms?
Appspace for Zoom Rooms is a native integration, available directly in the Zoom App Marketplace, that connects your Appspace account to your Zoom devices.
When a meeting room screen isn’t being used for a call or presentation, it automatically displays the digital signage content you create and manage in Appspace.
It’s a simple, powerful way to turn every screen in every meeting room into an always-on communication channel.
Four ways Appspace for Zoom Rooms improves your workplace experience
#1: Get more from the technology you already have
Appspace natively integrates with your existing Zoom Rooms environment, maximizing your investments in technology and staffing.
It’s a snap to repurpose the meeting room hardware you already own in order to display engaging digital signage. This means that you don’t have to spend extra money (or resources) setting up additional signage players. And you can rest easy knowing that messaging is drawn from your single source of communications truth.
#2: Create a more connected and engaging workplace
An informed workforce is a happier (and more productive) workforce. Appspace for Zoom Rooms helps improve your employee experience by quickly sharing the info that matters to your teams.
Put company news, wins, and culture front and center in every meeting room. Plus, when a priority message needs to go out ASAP, it gets in front of more eyes, faster.
#3: Bring your comms to life with Appspace’s content creation tools
The integration also connects Appspace’s suite of league-leading internal comms tools to your Zoom Rooms environment. This includes:
- Appspace Intelligence: Use AI to transform your idea into eye-catching signage – even if you don’t have any design expertise. With Appspace Intelligence, you can generate signage with text, visuals, and motion that stand out.
- Templates: Start creating ASAP with a library of ready-made templates. Announce company news, show off key business metrics, and celebrate big wins without having to create new designs from scratch.
- QR codes: Link your physical and digital workplace using on-screen QR codes that point viewers to your employee app or other resources. Or use them to display real-time social reactions on your signage displays.
- Content platform integrations: Cross-publish right from the tools you use every day, like YouTube, Vimeo, Salesforce, Facebook, and Instagram.
#4: Enjoy simple setup and management
Setting up Appspace for Zoom Rooms is hassle-free. Because it’s a platform-to-platform integration, you can authenticate quickly with your Appspace account so you can start repurposing your meeting room screens.
Your IT teams can display room usage instructions right on the room’s screens. This means a simpler meeting startup experience for employees, with fewer requests for IT assistance.
Plus, you also get full transparency into which devices are being used for digital signage, all managed from one place.
Frequently asked questions
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What do I need to get started with Appspace for Zoom Rooms?
All you need is an active Appspace account and a Zoom account with Zoom Rooms licenses. You can then find the Appspace Digital Signage app in the Zoom App Marketplace to connect your accounts.
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Does this replace the digital signage that comes with Zoom?
While Zoom already includes digital signage capabilities, you can use Appspace’s powerful features to further improve your signage experience.
Appspace empowers those core Zoom Room features with a powerful, easy-to-use content management system. You can tap into features like AI-powered content creation and award-winning content templates. Appspace also offers broader support for file formats, along with more robust version control.
You’ll still be able to use Zoom Rooms’ core on-screen room info (including room name, date and time, and sharing key).
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What kind of content can I display on my Zoom Rooms screens?
You can display the same content you use on your other Appspace-powered devices. This includes company announcements, team dashboards, social media feeds, videos, and custom content created with Appspace’s AI tools or templates. You can also add QR codes to link to other resources.
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Is the setup process difficult for my IT team?
Not at all! Setup is designed to be simple and straightforward. You can connect your Appspace and Zoom accounts directly without needing any complex workarounds. Your IT team can manage everything from a single, familiar interface.
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What else can I do with Appspace?
Appspace for Zoom Rooms is just one piece of our all-in-one workplace experience platform. You can also use Appspace to better manage your office spaces, keep your teams up to date through a centralized intranet, offer an engaging and responsive visitor experience, and much more.
