Appspace for Devices: The smart engine behind your employee communication app

Are your screens helping employees thrive or just filling wall space?

Only 30% of employees say their organization does an excellent job supporting frontline workers, according to Appspace research. And with global employee engagement dropping to 21% in 2024, it’s clear that traditional communication channels need an upgrade.

That’s where Appspace for Devices makes a difference. This high-performance, flexible app transforms your screens – employee mobile app, digital signs, kiosks, room panels, and enterprise TVs – into smart, synchronized tools for sharing useful, timely, and engaging information. 

When done right:

• AV/IT teams get better performance and fewer support calls.
• Comms teams see higher visibility for messaging and campaigns.
• Facilities teams get signage and tools that support navigation, scheduling, and safety.

Whether you’re managing a hybrid workforce, a single office, or a network of global locations, this guide will give you practical tips to get more impact out of every screen in your ecosystem.

What is Appspace for Devices and how does it work?

Appspace for Devices is the software layer that powers a range of workplace experiences, from digital signage to enterprise TV to room scheduling. It installs directly on your preferred hardware and brings your content to life with fast, reliable playback and smart content delivery. Think of it as the core engine behind your employee communication strategy, customizable for every screen and every location.

Appspace for Devices is built to:

• Support both live streaming and offline caching.
• Deliver crisp, high-quality playback for videos, dashboards, or interactive content.
• Run across a wide mix of operating systems and device types.

Find out more about Devices and displays in the workplace.

What devices and operating systems are compatible with Appspace?

One of the biggest strengths of Appspace for Devices is its broad compatibility. It works across leading operating systems and device platforms, including:

• Chrome OS
• Android 
• iOS
• BrightSign
• Cisco 
• Crestron
• Windows, macOS, LG webOS, Samsung Tizen

(You can find the full list of supported devices and operating systems here.)

This gives you the freedom to choose devices based on your specific needs – whether it’s screen size, playback performance, installation environment, or interaction type – without being locked into a single ecosystem.

How does Appspace deliver content to devices – streaming or caching?

Appspace uses two flexible content delivery modes:

• Streaming

Ideal for content that changes frequently like live announcements, up-to-date dashboards, or leadership messaging. As long as internet connectivity is stable, content flows in real time.

• Offline caching

For environments with patchy connectivity (like factory floors or remote campuses), Appspace caches content locally. This means your signage or safety messages still display even if Wi-Fi drops.

Use case tip: Stream live town halls to corporate displays, but cache key compliance info in manufacturing zones.

What types of workplace experiences does Appspace for Devices support?

Appspace isn’t just digital signage, it supports a full range of physical communication touchpoints across your workplace:

• Digital signage

Keep employees informed with messaging and real-time content in lobbies, breakrooms, or production areas. Rotate dashboards, safety messages, social feeds, weather, or company news.

• Employee communications mobile app

Extend your messaging beyond the office walls with a mobile app experience for hybrid, remote, and frontline workers. Share alerts, updates, video content, and documents direct to their phones, wherever they are.

• Room scheduling panels

Display meeting room availability with real-time calendar sync via Microsoft 365, Google Workspace, or other booking tools. Compatible with Crestron, Logitech, Webex, IAdea, and more.

• Wayfinding kiosks

Deploy interactive touch-enabled kiosks to guide visitors and employees around large campuses. Show maps, directories, or even HR announcements.

• Enterprise TV

Broadcast curated channels across waiting areas, lounges, or break spaces. 

Strategy tip: Use a single platform, like Appspace, to manage multiple use cases across different devices. Run safety alerts on breakroom TVs, meeting schedules on room panels, and wayfinding maps on kiosks, all from the same CMS. You get consistent branding, simplified updates, and less stress on your IT and Comms teams.

How does Appspace help manage content across multiple devices?

Appspace is a cloud-based, centralized platform that makes managing communications across hundreds (or thousands) of devices breeze.

With Appspace, you can:

• Create once and publish everywhere – across multiple device types and locations.
• Assign content by audience, role, or geography.
• Monitor device status and playback health in real time.
• Pull analytics on content views, engagement, and uptime, so you know what works and what needs tweaking.

Appspace integrates with tools you already use like Microsoft Teams, SharePoint, or your employee intranet, making it easy to push consistent messages across screens and software.

How do I get started with Appspace for Devices?

1. Define your use cases: signage, scheduling, TV, kiosks?
2. Audit your existing hardware: what can be reused, upgraded, or added?
3. Choose your OS and devices: align to space and content type.
4. Install the Appspace App on supported platforms.
5. Publish and test using a pilot group or small location.
6. Train, iterate, and scale based on user feedback and performance data.

Device comparison: How do I choose the right hardware for my employee communication app?

Start with the environment and communication goal, then choose the device size, shape, and capabilities that best support that goal.

Consider:

• Display size and resolution
• Brightness for indoor/outdoor or industrial zones
• Touchscreen capability (for kiosks or panels)
• Fanless/quiet models for patient or noise-sensitive areas
• Mounting and aesthetics for modern office environments

Quick selection tips:

• Need interactivity? Choose touch-enabled kiosks or panels.
• Unreliable connectivity? Prioritize offline caching on signage or TV devices.
• Mobile-first workforce? Lean on the Appspace employee mobile app. 
• Trying to reduce meeting room friction? Use room panels that sync with calendars and show live availability.
• Need to wow execs or clients? Go with video walls for data visualization or high-impact branding.

Your screens are only as smart as the software behind them

With the right devices and the right app, your physical spaces become communication channels. From wayfinding to real-time alerts, employee recognition to desk booking, Appspace for Devices turns screens into something more: a reliable part of your digital workplace strategy.

Take a closer look at Appspace, and schedule a demo to see it in action.